Collegeville, Pennsylvania

Responsibilities

Location Collegeville, Pennsylvania US Job ID REQ-057223

Job Description Summary

The Capital Purchasing Specialist partners closely with the customer R&D groups at their assigned site across the EMEA or US region. This customer facing role involves the procurement of all machinery and equipment in accordance with capital equipment purchasing guidelines. This individual will manage the end-to-end purchasing process and build connections with the on-site capital champions.

Job Responsibilities:

· Ensure that all orders are meticulously tracked and processed in a timely manner for all assigned customer business groups.

· Ability to execute transactions ranging from $20K - $1M with minimal supervision

· Maintain tracking of capital budgets and spends across multiple business groups.

· Use agreed procurement systems to process customer orders.

· Resolve any unconfirmed/delayed Capital purchase orders.

· Maintain customer-facing dashboards to report key budget metrics to business groups.

· Ensure compliance with company policies and regulatory guidelines.

· Closely monitor all invoices and process within the agreed time frame. This will include invoice discrepancies/credit note processing/process documents/goods receipting and approve/reject/code invoices.

· Liaising with GSK stakeholders to demonstrate the capabilities and value proposition of Capital Purchasing team

· Verify delivery of equipment and services purchased align with expected delivery timelines.

· Coordinate with finance partners and capital controllers to ensure accurate bookkeeping.

· Responsibility to challenge cost saving/cost avoidance.

· Continuous improvement of the Capital Purchasing team ways of working

· Ensure users/customers are kept informed of progression & status of their orders.

· Keep all orders directed to preferred suppliers per GSK R&D procurement strategy. Follow procurement strategy and challenge users going outside this policy.

· Coordinate with regional procurement managers to ensure contracted guidelines are adhered to.

· Point of contact for all capital purchasing inquiries.

· Assist in the completion of work instructions and SOP’s to deliver a standardized level of support

· Comply with all site Health & Safety regulations.

· Support training of new team members

· Provide relevant Key Performance Indicators (KPIs) to the PerkinElmer management team on the procurement service provided to the customer groups.

· Identify opportunities to give time back to science and capture evidence to align with account initiatives

· Maintain training and compliance in areas of health and safety, security, environmental and operational aspects of daily activities in the working environment

Critical skills:

· Attention to detail

· Highly organized

· Self-motivated and work under pressure to balance conflicting deadlines

· Flexibility to work with potentially changing priorities

· Intermediate experience with MS Excel (pivot tables, VLookups, etc)

· Basic experience with other MS Office programs: Word, Outlook, and PowerPoint

· Effective communicator and problem solver

· Strong team player

· Ability to listen and understand the customer requirements

· Time management and planning

· Ability to change in a fast-moving environment

· Professional attitude

Basic Qualifications:

· Bachelor’s degree in Supply Chain Management, Business, Engineering, or a related field.

· 2+ years of purchasing or similar administrative experience OR

· High School Diploma and 6+ years of purchasing or similar administrative experience

Preferred Qualifications:

· Bachelor’s degree in Supply Chain Management, Business, Engineering, or a related field.

· Prior purchasing experience in a customer-facing scientific environment.

· Prior experience working with vendor representatives

· Knowledge of ERP purchasing systems (SAP, Fiori, etc.)

· Strong IT and Analytical Skills

Working Environment:

· Job pace may be fast and job completion demands may be high

· Must be able to remain in a stationary position more than 25% of the time

· Specific vision abilities required by this position include without limitation, the ability to observe details at close range distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus in order to perform the essential service functions of this position.

· Operates a computer and occasionally other office machinery, such as a calculator, copy machine, and computer printer.

PerkinElmer is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, or veteran status or any other characteristics protected by applicable law. PerkinElmer is committed to a culturally diverse workforce.