Role Overview:

Are you passionate about ensuring smooth operations and meticulous contract management within the dynamic property sector? This is your opportunity to make a meaningful impact. As a Contracts Administrator, you will take the lead in managing contracts, re-sales, and deposit payments with a focus on compliance and operational efficiency. In this pivotal role, you will facilitate seamless communication between internal teams, clients, solicitors, builders, and developers. Your attention to detail in record-keeping and oversight of documentation compliance will be crucial, particularly during property presentations and marketing initiatives. If you are eager to streamline contract processes and contribute to the success of the property industry, we invite you to join our team.

About Us:

Infinity Group is led by our visionary founder, Graeme Holm, who has shared the stage with industry giants such as Tony Robbins, Robert Kiyosaki, David Goggins, Gary Vaynerchuk, and Sir Richard Branson. Holm's innovative methods have garnered the attention of leading industry figures, setting us apart in revolutionizing financial strategies.

About You:

You are a detail-oriented professional with a passion for contract management and operational efficiency in the property industry. Your skills in accurate record-keeping and clear communication make you an asset when coordinating with internal teams, clients, solicitors, and builders. Your proactive approach to contract management, re-sales, and client communication reflects your commitment to precision and excellence. With a focus on accuracy and a collaborative mindset, you are ready to contribute to our team's growth and success. If you have a background in real estate, project marketing, paralegal work, or conveyancing, we would love to hear from you!

Key Responsibilities:

• Manage and coordinate updates for Expressions of Interest (EOIs), contracts, and deposits with builders and developers, ensuring accurate records and timely updates in the CRM system.
• Oversee the end-to-end management of the overall contract process (from EOI to Unconditional)
• Prepare property information and manage contracts for re-sales, ensuring effective communication with clients and internal teams.
• Process sales, verify documents, handle amendments, and work closely with clients, solicitors, and builders/developers to ensure strict contract accuracy and compliance.
• Maintain detailed database records, generate contract status reports, and ensure adherence to auditing standards.
• Coordinate deposit management, including liaising with clients, solicitors, and builders/developers regarding payment arrangements, refunds, and updates.
• Support property presentations, collaborate on marketing materials, and perform additional duties as required.
• Required Skills and Experience:
• Proficiency in Microsoft Office Suite and experience with DocuSign.
• Excellent oral and written communication skills, with the ability to work effectively in a team environment.
• Strong planning, organisational, and time management skills.
• Ability to complete tasks accurately and on time.
• Ability to prioritize and manage multiple tasks while working autonomously and adapting to flexible working hours.
• Attention to detail, initiative, and a high standard of work.
• A positive, self-motivated attitude.
• Previous experience in contracts administration or a related field.
• Familiarity with auditing procedures and compliance standards.
• Willingness to travel interstate for live property events.

Qualifications:

• 2-3 years of industry experience (preferred, but not essential).
• Knowledge of mortgage loans, property transactions, and/or construction is preferred.
• Clear Police and Credit Reports (mandatory).

Please be aware that this position is a full-time on-site role and work from home arrangements are not an option. Successful candidates must be prepared to work exclusively from the office in Melbourne.

Join us in implementing the Infinity Group Rapid Repay approach and transforming lives! Apply now to become part of our dynamic team at Infinity Group, where financial innovation meets client empowerment.