Portfolio Company Careers

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Office Admin



Kuala Lumpur, Malaysia
Posted on Friday, July 5, 2024
Are you driven, results-oriented and a team player?
With 15,000 customers in over 15 countries, StoreHub's mission is to make business awesome for everyone by providing retail and restaurant businesses the technology and services they need to succeed.
At StoreHub, we’re building a dream team where all of your colleagues are extraordinary at what they do and are highly effective collaborators.
It is in such a team that you learn the most, perform your best work, improve the fastest, and have the most fun.
If this is a journey you’d like to embark on, keep reading!
You don’t need to be an expert or know everything about our industry (even we don’t!). But the work is challenging, fast paced, and always on the bleeding edge. So, we’re looking for someone with a curious mind, a strong drive to make things happen, and a passion to keep improving yourself.
What you will do:
Office operations
  • Ensure smooth operation of office administrative functions, including monitoring and maintaining office supplies and equipment.
  • Manage relationships with vendors, service providers, and building management to ensure timely invoicing and payments ie. building and parking rents, utilities, water dispensers, aircond, pest control, etc.
  • Supervise office facilities and equipment maintenance including ensuring vendors fulfil routine service schedules.
  • Manage office and pantry supplies and inventory, including procurement and restocking.
  • Handle renewal of licences, insurance, and other related matters for office.
  • Responsible for the safekeeping of company assets, safe distribution of assets, and ensuring that they are always returned to their operational mode.
  • Ensure that supply requisitions are reviewed and approved accordingly.
  • Ensure stable operations in the office to make sure that everyone feels they belong here.
Administrative role
  • Organise and maintain documentation in compliance with company policies.
  • Develop, review, and improve administrative systems, policies, and procedures.
  • Provide general administrative support and clerical duties such as filing, data entry, and scanning as needed by managers and supervisors.
  • Coordinate and schedule company-wide meetings and events.
  • Maintain efficient filing systems and records management.
Support / Receptionist
  • Act as first-level liaison on any office communications from internal (management) as well as external (incoming phone calls, emails inquiries) and escalate matters to the right personnel.
  • Manage visitor registration and logbook maintenance.
  • Assist with office engagement activities and celebrations.
  • Perform ad-hoc tasks as required by management.
What you need to have:
  • A strong sense of responsibility, professionalism, and drive to ensure that all office matters are attended to, organised, and handled appropriately.
  • Ability to communicate effectively (to internal teammates and external vendors) and proactiveness to always keep coach/manager updated.
  • Knowledge in the use of Google Sheets, Google Slides, and Canva is a must.
  • Ability to navigate through change in a fast-paced startup environment, allow rational thoughts to surface, and maintain flexibility.
  • Ability to handle sensitive and confidential matters with discretion.
What makes working at StoreHub awesome (and refreshing!):
  • Our people - for real! StoreHubbers are some of the smartest and most interesting people you can work with. Expect to do a lot of peer-learning.
  • Culture of Candour. We embrace directness, hate bureaucracy, and move fast. If you’re tired of ‘corporate nonsense’ you’ll feel right at home.
  • Cutting edge tools. If something can be automated, we’ll make it happen. You will be introduced to over 20 different tools we use that support basic tasks, so that we can focus our minds on the kind of work that matters.
  • Data availability. The biggest benefit of using a lot of tools is that we have a LOT of data and easy access to analytics. This helps us make more informed decisions and get more precise outcomes.
  • It’s the Impact that counts. We recognise that results are not tied to the number of hours put in to achieve them. There’s no reward for long hours with poor results and there’s no penalty for going home on time when you’re producing excellent work. Of course, to be great, most of us have to put in considerable effort, but hard work and long hours are not how we measure or talk about a person’s contribution.
We do have all the other cool perks too:
  • Free Nespresso Coffee
  • Fully stocked fridge and pantry - ice-cream, snacks, and more yums
  • Free Season Parking - no more roadside headaches
  • Medical and Dental Outpatient Visits + Medical Insurance
  • Apple Macbooks for everyone
  • Learning Budget - for courses, books, and levelling up
We are an equal opportunity employer and value diversity at StoreHub. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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